Job Postings

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Vacancy List

Assistant Director of Development and Alumni Relations Communications

Washington & Jefferson College is seeking an Assistant Director of Development and Alumni Relations Communications. The Offices of Development and Alumni Relations are responsible for the meaningful education, cultivation, solicitation and stewardship of Washington & Jefferson College alumni, parents and friends. Through its programs, activities and communications, the Offices of Development and Alumni Relations seek to involve these constituencies in the life of the College, creating a climate that fosters affection and financial support of the institution.

Reporting to the Director of Alumni Relations, the Assistant Director of Development & Alumni Relations Communications is a full-time, exempt, administrative position charged with the continuing development of a dynamic and comprehensive array of electronic and print communications to alumni, parents and friends of the College. This position will work closely with all members of the development and alumni relations staff, as well as College administration, faculty, alumni and volunteers, to communicate through a diverse array of communication mediums.

Responsibilities:

  • Draft various alumni and development print materials, including portions of the W&J Magazine.
  • Develop, oversee, and execute comprehensive online strategy to engage Washington & Jefferson College’s alumni and donor constituencies.
  • Manage and maintain Jay Connected, W&J’s alumni online community, serving as content writer, content editor, chief liaison with online community vendor, and alumni support manager.
  • Develop, maintain, and update information on development portion of the College website.
  • Serve as editor and chief writer of @W&J, the College’s monthly e-newsletter, which includes layout, design and technical aspects of the publication.
  • Write and edit content for alumni relations and development print and electronic pieces.
  • Execute all email marketing for alumni relations and development departments;
  • Track and analyze online traffic, using iModules and Google analytics.
  • Post W&J news, events, photos, and other pertinent information to the W&J Alumni page on Facebook, LinkedIn, Twitter, and future social media outlets.
  • Research, recommend, and implement other online and written initiatives that support and promote W&J development and alumni relations.
  • Maintain communications calendar for alumni relations and development departments.
  • Oversee email and print communications to alumni for various W&J departments.
  • Interface with W&J web manager and other College departments using social media and electronic communications.
  • Promote, plan and coordinate local, regional and national alumni programming that strengthens the relationship between alumni and the College.
  • Serve as the staff liaison to the communication committee of the Alumni Executive Council.
  • Other duties as assigned by the Director of Alumni Relations.

Qualifications:

  • Bachelor’s degree, preferably from a liberal arts institution.  
  • At least three years experience in a higher education setting.
  • Knowledgeable of web based content management systems (CMS) and email communication vehicles.
  • Knowledge of graphic design software.
  • Experience developing and maintaining a web presence through social networking sites such as alumni online communities, Facebook, and LinkedIn.
  • Confidence to make independent judgments and exercise discretion on significant College matters.
  • Knowledge of Washington & Jefferson College’s history, mission and direction.
  • Ability to work independently on multiple projects.
  • Willingness to travel and work nights and weekends as required.

Interested applicants should email (please type: Assistant Director of Development in the subject line) their resume and cover letter to: hr@washjeff.edu. Review of applicants will begin immediately and will continue until the position is filled.

Director of Assessment and Institutional Research

Washington & Jefferson College is seeking a Director of Assessment and Institutional Research (DAIR) to lead the College as it strengthens its culture of assessment and continuous improvement. 

The DAIR will report to the President of the College and work closely with senior administration officials, faculty and staff. The DAIR will help develop and implement strategies to expand and improve assessment at the institutional and departmental levels. The DAIR will be a strong communicator who can translate data for the use of college community.   He or she will also be responsible for reporting data to federal, state, and accrediting agencies as well as monitoring basic compliance with federal and state regulations.  As a professional researcher, the DAIR will serve on the College's IRB and assist with research analysis and other phases of institutional assessment.

The ideal candidate will have:

  • A Master's degree or higher credential in a relevant field with strong data analysis skills, 
  • The ability to think strategically, raise relevant questions, and exercise institutional leadership with respect to assessment, 
  • Demonstrated experience with college accreditation procedures, 
  • A knowledge of and experience with external assessment instruments such as CLA, NSSE, CIRP, and HEDS,
  • The ability to use assessment results to develop institutional strategies,
  • Strong writing and speaking abilities,
  • The ability to work well with others in diverse teams,
  • At least three years’ experience in a proven program of assessment in a college or university setting.     

Teaching experience is desirable but not required.

Interested applicants should email (please type: DAIR in the subject line) their resume and cover letter to: hr@washjeff.edu. Review of applicants will begin immediately and will continue until the position is filled.

Director of Academic Advising

Job Description

The Director for Academic Advising (DAA) is the administrative point person for academic advising and a contact for student academic affairs at the College. The DAA directly reports to the Vice President of Academic Affairs and Dean of the Faculty.

The DAA is a full-time administrative position with optional teaching opportunities. The DAA may teach two courses per academic year. The DAA serves the needs of the Office of Academic Affairs by completing a variety of services, projects, and responsibilities. The following is a list of the current tasks that are assigned to the DAA. Other duties may be assigned per institutional need.

Current Primary Duties and Responsibilities

  • Knows, communicates, and implements academic policies, obtains appropriate documentation to support administrative decisions, and signs off on administrative paperwork (removal of student from a course, requests for incompletes, late course withdrawals, etc.).
  • Oversees academic advising practices at the College, providing leadership and vision for advising work.
  • Coordinates disability services, new student programs, and transfer student advising and events.
  • Oversees Academic Probation notification process and works to support students on academic probation and academic concern.
  • Works directly with parents of students who are in academic distress relative to FERPA policies.
  • Oversees advising of incoming first-year students and assigns faculty advisors to students
  • Provides advisor training for faculty and staff.
  • Coordinates with First Year Seminar (FYS) Director on the integration of advising within FYS and on FYS advisor support.
  • Manages advising budget, communication, and resource materials.
  • Works in cooperation with the Director of Pre-Major advising and counsels students to address academic challenges.
  • Meets with students who been charged with academic misconduct.
  • Serves on the Student Success Working Group and works with Student Life staff outreach to students in academic difficulty.
  • Communicates with faculty to identify and support students of concern.
  • Collaborates with the Offices of Admission and the Registrar on transfer advising and placement and provides initial advising to transfer students.
  • Provides tutor training for Peer Assisted Learning program.
  • Collaborates with Associate Dean of the Faculty on curricular and advising-related policy issues
  • Maintains rapport and open communication with other campus partners, including Student Life, the Counseling Center, Athletics, and Enrollment

Committee Assignments

  • Academic Status Committee (ex-officio member)
  • Student Success Working Group (member)
  • Faculty Advisory Committee on Academic Advising
  • FYS Steering Committee
  • Housing Accommodations Committee
  • Institutional Retention Group

Direct Report: None

Sample of Current Assignments and Special Projects

  • Provides leadership and vision for academic advising practices at W&J and makes recommendations to VPAA regarding the advancement of advising at the College
  • Enforces academic policies and signs off on relevant administrative paperwork; provides approval on relevant forms for advisors who are not available on campus
  • Facilitates reflective, informational meetings with students who have committed academic dishonesty
  • Co-presents with Associate Dean of the Faculty an “Academic Expectations” presentation to incoming first-year students through FYS and LINKS.
  • Provides the Academic Status Committee with recommendations regarding academic policies and sanctions; sends Academic Probation notification and removal letters to students.
  • Offers advisor training to, and assembles resource materials for, First Year Seminar instructors.
  • Works with Department Chairs to update Advisor’s Guide and distributes guide to all faculty.
  • Monitors advising numbers among faculty and reassigns advisees to faculty who have low numbers.
  • Assists the VPAA on student policy cases by providing relevant background information
  • Consults with faculty on student cases and advising-related concerns and questions
  • Co-facilitates Academic Affairs and Athletic Department bi-annual meetings (to be discussed)
  • Participates in the Office of Enrollment’s “Transition” meeting; shares information about students with potential transition challenges with advisors
  • Reads psycho-educational test reports, determines disability accommodations, and generates letters of accommodation request

Requirements

Applicants must have a broad understanding and demonstrated experience with the best practices in academic engagement, disability services, and student success. Experience working in an undergraduate environment where a student’s intellectual, personal, and emotional growth are fostered in the liberal arts tradition is required. The successful candidate must demonstrate excellent presentation and writing skills and be prepared to work collaboratively with a wide range of higher education professionals. Masters degree or comparable credential is required in a field related to advising and counseling.

Interested applicants should send via e-mail a letter of application, a resume, and the names and contact information for three references to: hr@washjeff.edu. Review of applications will begin on September 15, 2014.

HVAC Technician

CLASSIFICATION: Non-Exempt
POSITION SUMMARY: Maintain, troubleshoot, and repair heating, ventilating, and air conditioning systems and all associated equipment.

ESSENTIAL RESPONSIBILITIES:
1) Inspects HVAC systems and engineering plants and answers campus wide repair
calls.
2) Operates & maintains HVAC central plant equipment, including chillers, absorbers,
generators, boilers, and associated equipment.
3) Tours and monitors engineering plant, maintains required logs. Monitors pressure
temperatures and other equipment parameters; performs preventive maintenance and
repairs on HVAC systems and associated equipment.
4) Calibrates all temperature control related sensors, receivers and transmitters etc.
5) Answers general repair and temperature service calls for campus.
6) Monitors, troubleshoots and maintains control systems, including pneumatic, direct
digital and hybrid systems.
7) Make changes and monitors interior environments through use of building management computer systems.
8) Repairs and maintains other mechanical and physical plant systems, including motors,
pumps, valves, steam operated equipment, compressors etc.

ADDITIONAL RESPONSIBILITIES:
1.) Assist in campus moves and special event setup and breakdown as required.
2.) Additional job related duties as required by the supervisor.

MINIMUM QUALIFICATIONS:
1.) Fully conversant with major HVAC systems and control components. Ability to
work on unlimited ton/horsepower units.
2.) Requires thorough knowledge of HVAC theory and the methods, materials, tools and
equipment used in the trade for the installation, maintenance, and repair or apparatuses, equipment and systems, and a thorough knowledge of applicable state and federal codes and regulations pertaining to the trade and any pertinent Pennsylvania state codes.
3.) Must possess EPA Universal Refrigeration License.
4.) Must possess valid drivers license.
5.) Knowledge acceptable safety practices required.
6.) Must have a high school diploma or equivalent.
7.) Must be able to read schematics and blueprints.

PHYSICAL REQUIREMENTS:

  • Lift up to 60 pounds
  • Ability to push and pull
  • Stand
  • Walk up to 8 hours per day
  • Climb ladders, stairs, and scaffolds
  • Bend
  • Stoop
  • Kneel
  • Able to use basic hand tools
  • Work both indoors and outdoors
  • Must be able to work at heights in excess of 20 feet. Work in confined spaces.
  • Must be able to differentiate colors

Note: Any employee currently holding this position on or before April 1, 2002 shall be deemed to posses the necessary minimum qualifications and physical requirements. However should federal, state or local laws or regulations require additional training or certification, incumbents will be required to meet the revised minimums.

Those interested should email application materials to facilities@washjeff.edu.

Plumber

CLASSIFICATION: Non-Exempt
POSITION SUMMARY: Responsible for the full range of skilled plumbing work including the installation, maintenance, inspection, modification, remodel and repair of mechanical plumbing equipment and fixtures for water, gas, oil, steam, sewage, and repair of food service equipment. Work may involve exposure to hazardous materials.

ESSENTIAL RESPONSIBILITIES:
1.) Maintain troubleshoot and test plumbing systems.
2.) Assemble, install and repair pumps, pipes, fittings and fixtures.
3.) Cut, thread and weld pipes.
4.) Assemble and install valves, pipe fittings and pipes composed of a variety of metals and materials.
5.) Maintain campus swimming and ancillary systems.
6.) Manage lab utilities.
7.) Advise on the selection, ordering and storage of plumbing equipment and supplies.
8.) Inspect completed work for conformance with specifications, requirements and compliance with applicable building and safety codes and regulations.
9.) Inspect related work performed by contractors.
10.) Assists supervisor with estimating cost of time and materials, for plumbing projects.
11.) Participate in the maintenance and operation of campus systems.
12.) Maintain and service tools and equipment used in the performance of duties.
13.) Perform all work in accordance with established safety procedures.
14.) Maintain a safe and clean work environment.
15.) Maintain records and retrieve date related to work performed using manual and/or computerized record-keeping systems.
16.) Consult and work with other trades workers to enhance the overall operations of systems.
17.) Monitor, test and chemically treat potable and/or non-potable water systems.

ADDITIONAL RESPONSIBILITIES:
1.) Additional job related duties as required by the supervisor.
2.) Assist in loading and unloading trucks during major moves as required.
3.) May use College vehicles to drive to work site.
4.) Removes snow and ice from College roads, parking lots, sidewalks and steps in emergencies.
5.) May perform athletic and event set-ups and break down as required.

MINIMUM QUALIFICATIONS:
1.) Journeyman level of skill.
2.) High school graduate or equivalent.
3.) Must be able to read schematics and blueprints.
4.) Required thorough knowledge of the methods, materials, tools, and equipment used in the plumbing trade.
5.) Basic knowledge of the operation of building automation systems.
6.) Thorough knowledge of applicable state and federal health and safety orders and regulations pertaining to the plumbing trade.
7.) Must be a registered plumber with the city of Washington or any county with reciprocity with the city of Washington, as well as complying with all requirements regarding electrical training appropriate for a plumber.
8.) Must be work on equipment in a food service operation.

PHYSICAL REQUIREMENTS:

  • Lift up to 60 pounds
  • Ability to push and pull
  • Stand
  • Walk up to 8 hours per day
  • Climb ladders and stairs
  • Bend
  • Stoop
  • Kneel
  • Use basic hand tools
  • Work both indoors and outdoors
  • Work in confined spaces
  • Must be able to work at heights in excess of 20 feet.

Note: Any employee currently holding this position on or before April 1, 2002 shall be deemed to possess the necessary minimum qualifications and physical requirements. However should federal, state or local laws or regulations require additional training or certification, incumbents will be required to meet the revised minimums.

Those interested should email application materials to facilities@washjeff.edu.

Executive Director
Pennsylvania Consortium for the Liberal Arts (PCLA)

The Pennsylvania Consortium for the Liberal Arts (PCLA) Executive Director supports the collaborative work, organizational development, fund-raising, and on-going management of the PCLA and its operations.

Established in 2014 through a generous grant from The Andrew W. Mellon Foundation, the PCLA is comprised of the following institutions: Bryn Mawr College, Dickinson College, Franklin & Marshall College, Gettysburg College, Haverford College, Juniata College, Muhlenberg College, Swarthmore College, Ursinus College, and Washington & Jefferson College. While these colleges have distinctive institutional missions and well-defined institutional identities, they share a common commitment to the liberal arts, intercultural understanding, excellence in teaching and scholarship, and close working relationships between students and faculty.

The mission of the PCLA is to strive to enhance cross-institutional knowledge among our members in order to improve the quality of our institutions and programs as well as to create opportunities for cost efficiency. The consortium’s activities will contribute to the national conversation about how America’s liberal arts colleges can address concerns such as increasing access and opportunity. Our work is guided by the following set of principles:

  • Primacy of presidential leadership
  • Senior staff collaboration across campuses at multiple levels  
  • Flexibility in terms of individual institutional involvement or lack thereof in specific consortial initiatives
  • Commitment to full participation in the leadership and governance of the consortium 
  • Collegiality, and 
  • Assessment and periodic review of consortial activities.

Position Summary

The PCLA Executive Director (ED) will be housed at one of the participating colleges, most likely Franklin & Marshall or Washington & Jefferson, but there will be significant activity on each campus that will require the ED’s attention.  The ED is responsible for administering the core activities and programs of the PCLA, which focus are designed to promote improvement of academic offerings, faculty development, compliance and risk management, administrative services, study abroad, library resources, and enhancing diverse institutional cultures.  We anticipate that activities will range from back office collaborations to shared legal services to development of shared classes in real time through video technology. The presidents meet twice a year face to face (June and January) to direct the business of the consortium.  The Executive Director will report to the PCLA Executive Committee that consists of 4-6 individuals and will be chaired until June 2016 by the president of Washington & Jefferson College.

This is a full-time administrative position, with benefits, for a one-year, renewable term beginning immediately.  The Executive Director will be supported by an administrative assistant.

The PCLA ED role is well suited for a highly organized, energetic, and innovative professional with knowledge of higher education and a commitment to the liberal arts.  The ideal ED has experience in program development and management, excellent communication and organizational skills, and a demonstrated ability to successfully execute projects while working under limited supervision.  Experience in higher education is preferred, as are budget management and grant writing.  Skills in web editing and database management are desirable.

The duties and responsibilities of the PCLA ED include, but are not limited to, the following functions:

  • Organize the activities and programs of the PCLA, including annual meetings, periodic workshops, and the consortium budget
  • Maintain the PCLA web resources and external communications
  • Engage academic leaders, faculty, professional staff, and students in PCLA programs
  • Coordinate internal communications among the PCLA members, including scheduling in-person and/or teleconference meetings of the presidents, the chief academic officers, the chief information officers, the chief student life officers, the library directors, and the chief financial officers.
  • Organize and preside as needed over activities of work groups that may be formed and events that may be scheduled
  • Manage the PCLA budget
  • Conduct research on best practices and external resources for the PCLA
  • Establish procedures, maintain records, and develop materials in support of the consortium
  • Help to identify new collaborative activities and programs for the PCLA in focus areas
  • Assist the Executive Committee in assessing the success of the consortium
  • Initiate fundraising and write grants for the PCLA
  • Facilitate connections between the consortium and the state government of Pennsylvania, and
  • Perform other duties as assigned by the Executive Committee.

Required Qualifications

  • Bachelor’s Degree required
  • Successful candidates will have five years of experience in project or program management or other relevant experience
  • Familiarity with higher education, and especially the mission of liberal arts colleges
  • Budget management experience
  • Command of Microsoft Office Suite and Google Applications
  • Excellent oral and writing skills
  • Strong organizational skills
  • Willingness to travel
  • Exceptional ability to work both collaborative and independently
  • An entrepreneurial spirit
  • Excellent interpersonal skills to establish and maintain good working relationships with broad constituencies in a manner that positively portrays the PCLA
  • Successful clearance of a criminal background check

Preferred Qualifications

  • Master’s Degree or similar post-baccalaureate credentials
  • Experience in conference and event planning

Additional Desirable Skills

  • Web editing and database management experience

To Apply:

Send a resume and a cover letter addressing the specific nature and requirements of this position to: hr@washjeff.edu.

Please be sure to include current contact information and any restrictions or preferences in terms of job timeline or office location (including telecommuting). The job will remain open until filled.  Credentials will be reviewed beginning August 1.