One of Washington & Jefferson College's greatest resources is the strength of our student run programming. The SAIL staff are here to assist with your programming needs. We can help identify programming resources and provide event planning basics to support student endeavors.
Ideas for Student Programming
Recruitment
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Participate in the fall and spring Involvement Expo.
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Encourage current members to bring their friends to meetings and events.
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Know your club strengths. Ask your current members why they joined your organization, and build upon that.
Keeping Members Involved
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Holding meetings at the same place and time will build a sense of momentum.
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Give more people leadership roles. This gives more people a sense of ownership in the club. Consider creating subcommittees to inspire new leadership roles within the organization.
Publicity for Events
Planning Student Programming
Canning at W&J
Many student organizations like to utilize canning (collecting money from passing motorists) at the corner of Lincoln Street and Beau Street to help them raise money for various causes. Please use the information listed here as a guide to help you have a safe and successful canning experience.
1. Fraternities and Sororities: Please contact Ashley Broskey (abroskey@washjeff.edu)at least 3 weeks ahead of time to reserve your day for canning.
2. Other Student Organizations: Please contact Billie Eaves (beaves@washjeff.edu) at least 3 weeks ahead of time to reserve your day for canning.
We will only permit ONE organization to can per day, so get your requests in as early as possible!
3. The organization pursuing approval to can must also contact the City of Washington to get a PERMIT. This is because of the Pennsylvania Motor Vehicle Code prohibits pedestrians from standing on roadways to solicit business or contributions. You must contact:
Office of Cathy B. Voytek, City Clerk
55 West Maiden Street
Washington, PA 15301
Phone 724-223-4200
Fax 724-223-4229
4. Once you have obtained approval for the date(s) and a permit from the city of Washington, you are all set. Please keep in mind the following suggestions:
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Wear bright colors or bright vests (yellow, orange, green construction vests). Ashley has some available in her office for use.
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Look both ways always and watch out for your friends when they are crossing the street for contributions.
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Do not stand in the middle of the road. Try to get collections from the passengers or walk in front of stopped cars only to reach the driver if there is no passenger. Walk back to the sidewalk before the cars begin to move again. Students standing in the middle of the road during Green Lights can cause a lot of safety issues. Your canning permission could be revoked or not approved in the future if this action takes place.
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Have fun and advertise the charity you are collecting for. Motorists are more likely to give to excited and energetic students and it would help to have posters up so they can see what they are donating to.
Rental of PA System
Student groups are now able to rent a PA system for their event. This system is a Yamaha EMX512SC powered mixer with 500W amplifiers. Student groups will be charged $25.00 for each use which must be paid in full prior to the event. Reservation forms are located at The Hub or print out this form and mail to SAIL.
Room Reservations
It is important to secure your venue before promoting your upcoming event. To reserve a space, your advisor may use the campus scheduler located under "Faculty & Staff" on the main page (choose "Facilities" and then "Campus Scheduler"). All requests for George & Tom's and the SKi Lodge must be approved by SAIL.
Catering
Catering needs are handled by Parkhurst Dining Services. For assistance, please call ext. #6035 or visit their office on the lower level of The Commons. If your organization is allocated funding through Student Government, please refer to the policies for proper use of Student Government Funds before contacting Parkhurst.
Signage/Banners
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Every sign, poster, and flyer must be approved by a SAIL staff member. Click here to view the official
posting policies (pdf). All advertisements must include the name of the sponsoring organization.
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The sponsoring group is responsible for removing their advertisement within 48 hours after the scheduled activity.
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No signs are to be posted on glass doors or suspended from light fixtures.
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Hang your posters on campus Bulletin Boards, located in Rossin Campus Center lower level, The Hub, Library lower level, Residential Halls*
*Resident Assistants (RAs) are more than willing to post your flyers in their assigned halls. Just place one flyer in each RA mailbox (Campus Center upper level) at least one week prior to your event.
Local Newspaper - The Observer-Reporter
If your event is open to the Washington community, it may be possible to have it listed in the "Upcoming Community Events" section of the local newspaper. Contact the College's Office of Communications for more media information and contacts.
