Careers

Summary

The Library Services Assistant supports library operations by managing all library purchasing, coordinating payments, and monitoring budget lines. This position also provides support for front desk services and student worker oversight. Other library operations responsibilities include building maintenance coordination and general organizational tasks.

Duties and Responsibilities

Manages Purchasing

• Orders all library materials  
• Manages mail receiving and distribution   

General Budget Duties

• Processes credit card charges, reimbursements, and deposits
• Maintains petty cash and circulation cash drawer
• Processes invoices and coordinates payments/deposits with the Business Office
• Records all transactions and completes monthly budget reconciliations
• Collaborates with User Services Supervisor to monitor budget lines for Federal Work Study awards and student worker spending

User Services

• Provides frontline customer service to library patrons as needed
• Works with Instructional Tech Librarian and Systems librarian to be first level of support and troubleshooting of equipment and software
• Collaborates with the User Services Supervisor in student worker oversight

Supports Library operations

• Maintains library calendars
• Creates and posts signs as needed
• Maintains college/library information
• Communicates with the Campus Facilities Department to coordinate regular custodial services and work orders as needed
• Works in-person and virtual reference shifts during assigned days, evening, and weekend hours
• Assists patrons with directional, technical, and ready reference questions through in-person and virtual shifts during assigned days, evening, and weekend hours
• Collaborates with professional librarians to escalate questions when appropriate

Qualifications

• Proficiency with office equipment and procedures, desktop and mobile operating systems, and Microsoft Office applications
• The ability to work in a team environment with accuracy, integrity, and sound judgment
• Excellent communication, interpersonal and problem-solving skills
• Flexibility in adapting to changing departmental and organizational priorities and evolving technologies

Preferred Qualifications

• Experience working in a library or educational institution
• Experience with budget management

Supervisory Duties

This position does not require any supervisory duties

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at https://washjeff.applicantpro.com/jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College W&J is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.