Public Reporting on Federal CARES Act

CARES Act:  Final Higher Education Emergency Relief Fund Report and Public Notice as of July 31st, 2020.

The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education. Institutions, like Washington & Jefferson College, receiving funds under Section 18004 of the Act are directed to provide the information below in a format and location that is easily accessible to the public 30 days after the date when the institution received its allocation under 18004(a)(1) and updated 45 days thereafter.

CARES Act

Acknowledgment of Funding and Certification

Washington & Jefferson College reviewed, signed, and submitted the Certification and Agreement to the U.S. Department of Education for student CARES Act funds on June 16, 2020.  In keeping with the terms of the certification, W&J has distributed 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

Total Award

Washington & Jefferson College has received a total of $1,334,328 under Section 18004(a)(1) of the HEERF, of which $667,164 has been provided directly to students impacted by campus disruptions due to the COVID-19 pandemic.

Funds Distributed to Date

Washington & Jefferson College has distributed $667,195 to students.  $667,164 was funded by the HEERF and $31 was funded directly by W&J.  Distribution began the week of June 29, 2020 and concluded the week of July 27, 2020.

Student Eligibility

The total number of Washington & Jefferson College students potentially eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and meeting institutional regulations therefore eligible to receive CARES Act Emergency Financial Aid Grants is 1094.  Of those eligible students, 1058 have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

Students who have received Emergency Financial Aid Grant

During Phase I, 1030 students received the Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.  During Phase II, an additional 28 students received the Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.  $667,195 in Emergency Cash Grants have been distributed to date.

Methods Used to Determine Which Students Receive Aid and How Much

Students had to have been enrolled at W&J as of March 27, 2020 and experienced a disruption due to the COVID-19 pandemic.  Of that group, those that had submitted a 2019-2020 and/or a 2020-2021 FAFSA were identified as Title IV eligible.  Of these eligible students, W&J issued an emergency cash grant in the amount of $500.  That is based on the philosophy that a family was receiving $500 per dependent through that particular stimulus funding.

Students who at some point submitted a FAFSA to W&J, but had not submitted a 2019-2020 and/or 2020-2021 FAFSA, were offered the opportunity to complete an internal form.  The form asked students to either submit the 2019-2020 and/or 2020-2021 FAFSA, or self-certify their eligibility for Title IV funds.  W&J Financial Aid staff reviewed these applications and determined eligibility for the HEERF funds.  These students were issued an emergency cash grant in the amount of $500.

Students who previously received the HEERF fund were also afforded the opportunity to complete an internal, appeal form.  This form allowed students to indicate their expenses beyond the initial amount of the HEERF fund offered to them and request additional CARES Act funding.  Students who appealed were issued an emergency cash grant in the amount of $747.  This amount was determined by allocating the remaining funds equally among students who submitted the appeal form.

Instructions or Directions Given to the Students

  • Website updated with FAQ on May 8, 2020
  • CARES Act announcement email sent to students on June 29, 2020
  • CARES Act announcement posted on the website on June 29, 2020
  • Additional FAQ posted on the website on June 29, 2020
  • Email sent to select group of students who were eligible to complete the FAFSA and or self-certification on June 29, 2020
  • Email sent to select group of students who were originally identified as ineligible to receive HEERF funds on July 8, 2020
  • Email sent to students who received HEERF funds during Phase II of distribution on July 31, 2020

If you have questions about this report, please contact us at finaid@washjeff.edu.

Note: This section is an archive of communication regarding CARES Act HEERF funds; posted as required by the U.S. Department of Education.  Archived materials may be outdated.  Explore the COVID-19 resource pages for the most current information.

Who should I contact if I have questions?

If you have questions about the CARES Act or your CARES Act appeal, please email finaid@washjeff.edu. We appreciate your patience as we work quickly to distribute the grant funding.

CARES Act:  Higher Education Emergency Relief Fund Report and Public Notice as of June 30th, 2020.

The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education.  Institutions, like Washington & Jefferson College, receiving funds under Section 18004 of the Act are directed to provide the information below in a format and location that is easily accessible to the public 30 days after the date when the institution received its allocation under 18004(a)(1) and updated 45 days thereafter.

CARES Act

Acknowledgment of Funding and Certification

Washington & Jefferson College reviewed, signed, and submitted the Certification and Agreement to the U.S. Department of Education for student CARES Act funds on June 16, 2020.  In keeping with the terms of the certification, W&J will distribute no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

Total Award

Washington & Jefferson College will receive a total of $1,334,328 under Section 18004(a)(1) of the HEERF, of which at least $667,164 will be provided directly to students impacted by campus disruptions due to the COVID-19 pandemic.

Funds Distributed to Date

Washington & Jefferson College will begin to distribute funds to students the week of June 29, 2020.

Student Eligibility

The total number of Washington & Jefferson College students potentially eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and meeting institutional regulations therefore eligible to receive CARES Act Emergency Financial Aid Grants is 1094.  Of those eligible students, 1030 will receive an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.

Students who have received Emergency Financial Aid Grant

As of June 30, 2020, 1030 students have received the Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.  $515,000 in Emergency Cash Grants have been distributed to date.

Methods Used to Determine Which Students Receive Aid and How Much

Students had to have been enrolled at W&J as of March 27, 2020 and experienced a disruption due to the COVID-19 pandemic.  Of that group, those that had submitted a 2019-2020 and/or a 2020-2021 FAFSA were identified as Title IV eligible.  Of these eligible students, W&J issued an emergency cash grant in the amount of $500.  That is based on the philosophy that a family was receiving $500 per dependent through that particular stimulus funding.  A FAQ was also posted on our website about the Emergency Financial Aid Grants for students.

Instructions or Directions Given to the Students

  • Website updated with FAQ on May 8, 2020
  • Email sent to students June 29, 2020
  • Additional FAQ posted on website June 29, 2020
  • Funds remaining from the original $667,164 will be distributed on a first-come first-serve basis to students who submit an application requesting additional emergency cash grant funding due to the instruction disruption during the Spring 2020 term caused by the Covid-19 pandemic.

If you have questions about this report, please contact us at finaid@washjeff.edu.

Note: This section is an archive of communication regarding CARES Act HEERF funds; posted as required by the U.S. Department of Education.  Archived materials may be outdated.  Explore the COVID-19 resource pages for the most current information.

Who should I contact if I have questions?

If you have questions about the CARES Act or your CARES Act appeal, please email finaid@washjeff.edu. We appreciate your patience as we work quickly to distribute the grant funding.