Student Employment

Federal Work Study: This federal program provides funding for campus jobs for undergraduates with financial need, allowing them to earn money to help pay educational expenses.

W&J College Work Study: This employment program is supported by the College and allows students not eligible for federal work study to have a campus job.

Through both of these employment programs, the College is able to offer approximately 600 positions in more than 50 departments as well as job opportunities within the community.

Preference in the hiring process is given to students who are offered Federal Work Study in their financial aid package. These students will receive a Work Authorization Form through their W&J e-mail, along with payroll instructions. This form is proof of their employment eligibility to hiring supervisors. Washington & Jefferson College is now partnered with Handshake. We've pre-populated some of the basic information on your profile for you. Follow this link to claim your account, and search for work study and campus employment opportunities. Positions will be posted after August 15th each year.

Students who are returning to a campus job held in previous years can take the authorization form directly to their supervisor for completion upon return to campus. All employment questions should be directed to Chris Shaffer in the Office of Financial Aid.

Completed Work Authorization Forms must be returned to the Office of Financial Aid. A timesheet will be made available to the student on Web Advisor. All students working for the first time on campus must complete paperwork with Payroll. Please contact LeeAnn Spencer at for the forms.

Students are compensated for the number of hours worked. The earnings are not directly deducted from College charges. Students normally work 8 to 10 hours per week. Students cannot begin working on campus until a Work Authorization Form is completed and a timesheet is issued. W&J's pay rates are listed below:

  • Standard - $7.25 an hour
  • Special Skills - $8.00 an hour
  • Special Shift - $8.00 an hour
  • Student Supervisor - $8.40 an hour
  • America Reads Program - $8.00 an hour (returning and first-year mentors)

Students are paid on the 15th and the last working day of each month. Timesheets are submitted by the student to their supervisor electronically through Web Advisor. View Timesheet instructions (PDF).

Questions regarding the hiring process or employment eligibility can be addressed to the Office of Financial Aid at 724-223-6019 or

Forms and Resources

See the Intranet and the Current Student Wiki for additional forms and information.

Federal/W&J Work Study Tax Information

All student employees can access their W-2 through their Web Advisor account. Sign in to Web Advisor as an employee, not a student. You must first give “W-2 Electronic Consent.” This can be done at any time of the year and only has to be done once, not annually. Students may then choose to view and print their W-2 when completing their tax return.

Students must include federal work study and campus employment wages as income earned when completing a federal tax return.