Student Conduct Procedures

The Office of Community Standards and Support Services is dedicated to seeing each and every student become a more intelligent and well-rounded adult. We understand students sometimes make mistakes and when they do we are here to help those mistakes become learning opportunities. Each student can expect that they will be listened to and will be treated with decency and respect when they walk through our doors. We believe in advocating for students and their rights and want to provide as many resources for this as we can. We hope that you can take some time and look through those resources we have available and please contact us for any questions!

Student Conduct Process

If you would like to know more about student conduct policies and procedures or to view the Student Bill of Rights, please consult the Student Code of Conduct section of the Student Handbook.

For an overview of the conduct process, please see the Conduct Process Flowchart (PDF).

Conduct Officers & Members

J. David Zlockie, Director of Community Standards & Support Services

Ombudsperson

Family Educational Rights Protection Act (FERPA)

Family Education Rights Protection Act Overview

Frequently asked questions about FERPA

1. What is FERPA?

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children's education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old, or enters a postsecondary institution (W&J) at any age, the rights under FERPA transfer from the parents to the student ("eligible student").

2. Under what circumstances may a school disclose information from education records without consent?

There are several exceptions to FERPA's general prior consent rule that are set forth in the statute and the regulations.

  • To comply with a judicial order or a lawfully issued subpoena;
  • To the victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense concerning the final results of a disciplinary hearing with respect to the alleged crime; and
  • To any third party the final results of a disciplinary proceeding related to a crime of violence or non-forcible sex offense if the student who is the alleged perpetrator is found to have violated Washington and Jefferson’s Student Code of Conduct.

3. If I am a parent of a college student, do I have the right to see my child's education records, especially if I pay the bill?

As noted above, the rights under FERPA transfer from the parents to the student, once the student turns 18 years old or enters a postsecondary institution at any age. However, although the rights under FERPA have now transferred to the student, a school may disclose information from an "eligible student's" education records to the parents of the student, without the student's consent, if the student is a dependent for tax purposes. Neither the age of the student nor the parent's status as a custodial parent is relevant. If a student is claimed as a dependent by either parent for tax purposes, then either parent may have access under this provision.

4. Can Washington & Jefferson College disclose financial records of an eligible student with the student's parents?

If the student is a dependent for income tax purposes, the institution may disclose any education records, including financial records to a student's parents. If the student is not a dependent, then the student must generally provide consent for the school to disclose the information to the parents.

5. May Washington & Jefferson College disclose to a parent, without the student's consent, information regarding a student's violation of the use or possession of alcohol or a controlled substance?

Yes, if the student is under the age of 21 at the time of the disclosure. FERPA was amended in 1998 to allow such disclosures. Also, if the student is a "dependent student" as defined in FERPA, the institution may disclosure such information, regardless of the age of the student.